February 2021 Minutes
Draft Notes of the Ingoldsby Annual Parish Council Meeting held via Zoom on Wednesday 10 February 2021
Public Forum: No parishioners present.
Maisie McMahon from the newly formed Safety Together Team thanked the Parish Council for inviting her to speak.She explained that the team is funded by Mark Jones, the Police & Crime Commissioner and works together with and alleviates pressure on Lincolnshire Police. Miss McMahon is the co-ordinator for North and South Kesteven.The aim of the initiative is to empower and involve communities and to work with them and partnering organisations to reduce harm.A recent survey was conducted with a view to engaging with and understanding the issues and concerns of local communities.The Clerk informed Miss McMahon that the Parish Council had not received this survey.General discussion centred around speeding through Ingoldsby.
1. WELCOME REMARKS BY THE CHAIRMAN (20/047)
The Chairman welcomed Members to the meeting.
She reported that a number of residents have received their COVID-19 vaccines at the Boston or Grantham vaccination centres.
The Chairman also conveyed her thanks to everyone who has helped in the past to plant the bulbs which had erupted just prior to the covering of snow.
2. PRESENT
Councillor Eldred, Chairman
Councillor Kenyon, Vice-Chairman
Councillor Weller
Councillor Ward-Barrow
Councillor Nelson
3. APOLOGIES
None.
4. DECLARATIONS OF PECUNIARY INTEREST & DISPENSATIONS (20/048)
a) No reports of pecuniary interests or applications for dispensations in relation to the agenda.
b) Councillor Eldred reported her interests in relation to the Village Hall Committee.
c) Councillor Nelson confirmed with the Clerk via email that she had completed the Declaration of Acceptance of Office & Declaration of Pecuniary Interests Forms.
5. SIGNING OF THE MINUTES (20/049)
a) Members resolved to accept the Clerk’s notes of the Parish Council meeting held on 16 December 2020 as a true and accurate record. The minutes were duly signed and dated.
6. GENERAL MATTERS (20/050)
a) County Council Matters
County Councillor Hill not present.
b) District Council Matters
District Councillor Trotter not present.
c) Askey Lane
Members noted that the stile had been taken down.There are no further updates at this time in relation to the PROW application.
d) Defibrillator & VETS
Councillor Weller informed the meeting that VETS volunteers require some refresher first aid and defibrillator training.The Clerk informed the meeting that she had received an email from the British Red Cross in relation to free digital first aid training.
There was general discussion relating to the protocol for retrieving the defibrillator in the event of a cardiac arrest.
Members agreed to obtain a quote for new fridge magnets.The Chairman suggested this might be a useful addition to the welcome card.
Members discussed the benefits of signage indicating the location of the device.
e) Speeding Traffic through Ingoldsby
Members agreed that speeding is becoming an increasing problem through the village.Members discussed the Speed Indicator Device and the benefits of the CSW scheme.
f) Elections, May 2021
Councillor Kenyon reported that South Kesteven District Council have confirmed that elections will take place on 6 May 2021.Members discussed the logistics in terms of Covid-19 and social distancing and the benefits of postal voting.
g) Welcome Card and Parish Communications
Members discussed the content for the welcome card and agreed to keep information to a minimum.Newcomers will instead be guided to the new Parish Council website and local Facebook page for local information.Councillor Eldred proposed £25.00 for the purchase of welcome cards.The proposal was seconded by Councillor Nelson and passed by resolution of the Council.
h) Website (Clerk’s overtime to be approved)
Members resolved to approve the Clerk’s overtime (24 hours) in January as a result of additional work to get the new website live.
County Councillor Hill joined the meeting at 7.50pm.
Members agreed to change the order of the agenda to allow County Councillor Hill to address the meeting.
i) Councillor Hill asked whether the Parish Council had received reimbursement for the waste bin that he offered to fund earlier in the year. The Clerk confirmed that the funds had not been received. Councillor Hill said he would pursue this.
Councillor Hill went on to talk about COVID-19 rates in Lincolnshire which were on a par with the national average.The number of positive cases and the hospital admissions now being on a downward trajectory.He stated that the vaccination programme is going well although there has been some cross over in communication between the national and GP led vaccination systems.
Councillor Nelson joined the meeting at 7.55pm.
In terms of Lincolnshire County Council, Councillor Hill reported that the Council will receive 40 million pounds of funding from government to offset the additional costs associated with the COVID-19 pandemic and the associated income loss.Council tax will be increased by 2% this year.There will be an additional 10 million pounds toward rural highways maintenance and there are talks relating to a possible 12 million pounds in grants to support small local businesses whose trade has been impacted by the pandemic.He concluded by stating that the cold weather, snow and gritting programme is now in place.
Councillor Hill left the meeting.
6. HIGHWAYS (20/051)
a) Grit/salt bins (Scotland Lane/bottom of Chapel Lane)
Further to posts on social media, parishioners have requested additional grit bins on Scotland Lane and at the end of Chapel Lane.
Action: Clerk to send photographs and plans of the sites to Rowan Smith, Local Highways Manager (West). Clerk to enquire as to who is responsible for re-filling the bins.
b) Natural springs
Members notes that parishioners had raised the issue on the community Facebook page about icy patches in the village caused by natural springs.The Clerk informed the meeting that she had emailed Rowan Smith but he had indicated that there is little that can be done to resolve natural springs.
c) 30 mph signs
Brief discussion about the long-standing issue of the location of the 30mph sign at the village limits on Grantham Road.
Action:Clerk to email Rowan Smith.
d) New faults to be reported at www.lincolnshire.gov.uk/faultreporting or email cschighways@lincolnshire.gov.uk or contact customer services by telephone on 01522 782070.
District Councillor Trotter joined the meeting at 8.14pm. Councillor Ward-Barrow was unable to re-join the meeting after a zoom time out.
Members agreed to change the order of the agenda to allow District Councillor to address the meeting.
e) Councillor Trotter informed the meeting that she had called the Planning Enforcement Team today in order to obtain an update in relation to ENF20/0117 (alleged breach of works not in accordance with S19/1802 and S19/1311 ARNOLD the Rectory, Back Lane, Ingoldsby). Councillor Kenyon informed Councillor Trotter that he had, on behalf of the Parish Council, submitted a formal complaint to SKDC after repeated failed attempts to obtain any form of update from the Planning Enforcement Team stemming back to the summer of 2020. This action was not taken lightly by the Parish Council but members felt that SKDC had ultimately failed to deliver on its standards. Councillor Trotter stated that Mr Arnold had been served with a second order to cease building but could provide no further information.
Councillor Trotter said she had no information about the appeal.
Councillor Trotter said that she noted ‘speeding’ on the agenda item.After some general discussion, she informed the Parish Council that the ward grant funding would be open for applications in April.
Action:Clerk to email District Councillor Trotter for an application form.
District Councillor Sarah Trotter left the meeting at 8.30pm.
7. PLANNING MATTERS (20/052)
a) New Planning Matters:
b) Members noted the decisions awaited or received:
i) ENF20/0117 alleged breach of works not in accordance with S19/1802 and S19/1311 ARNOLD the Rectory, Back Lane, Ingoldsby.
The Clerk informed Members that she had received no updates from Planning Enforcement in relation to S19/1311/ENF20/0117.
ii) APPEAL, S20/0972 ARNOLD, Cemetery Farm, Humby Road, Ingoldsby.
c) Communication with SKDC Planning Enforcement Team
Item discussed in 6. e) above.
8. FINANCE (20/053)
a) Members noted the income received from 2 December 2020 to 2 February 2021.
| December Interest | 0.07 |
| January Interest | 0.07 |
| TOTAL | 0.14 |
b) Members noted the expenditure paid/pending payments in line with the approved list of regular payments between 2 December 2020 and 2 February 2021.
| BT Invoice (December) | 44.39 |
| BT Invoice (January) | 44.39 |
| BT Invoice (February) | 44.39 |
| Clerk’s Salary (January) | 105.20 |
| Clerk’s Salary (February) | 420.80 |
| TOTAL | 570.39 |
c) Members reslved to approve the monthly income and expenditure account for December to February 2020.
d) Bank Mandate
Due to time constraints, members agreed to defer the agenda item relating to the bank mandate to the March meeting.
e) Section 137, 2021-2022 Rate
The Clerk informed Members that the Section 137 rates for 2021/2022 is £8.41 per head of elector.
f) 137 (Website)
LALC have suggested a Section 137 donation of £20.00 as a gesture of thanks for the expertise offered by Mr Pete Langford in relation to website training and development (his charities of choice are the RAF Benevolent Fund or Guide Dogs for the Blind).The Clerk explained that the one-to-one training sessions and on-going assistance had been exceptional.Councillor Kenyon stated that a larger gesture of appreciation would be more appropriate and he proposed a donation of £30.00 to each charity. The proposal was seconded by Councillor Weller and passed by resolution of the council.
Action: Clerk to contact LALC with a view to making the Section 137 payments to the RAF Benevolent Fund and Guide Dogs for the Blind.
9. CORRESPONDENCE (20/054)
Members noted the following correspondence:
a) Parish Update, December 2020 & January 2021.
b) Email from LCC dated 16 December 2020, 2022-2023 Lincolnshire Schools Admissions Policy Consultation between 18 December & 30 January 2021.
c) Email from Maisie McMahon, Lincolnshire Police dated 14 January 2021, ‘Safer Together Team’.
d) Email from LALC dated 21 January 2021, ‘LALC Members Survey’.
e) Email from SKDC Planning Policy dated 29 January 2021, ‘Planning Policy Consultations’.
Councillor Kenyon informed the meeting that the Planning Policy Consultation is aimed at large developers does not impact on Ingoldsby.
f) Email from Mr Crowe dated 3 February 2020, ‘TED20 Ferguson Tractor’.
10. DATE AND TIME OF NEXT MEETING (20/055)
The next meetings of the Parish Council will be held on:
Wednesday 21 April 2021 at 8pm via zoom.
Wednesday 26 May 2021 at 8pm via zoom.
The Chairman closed the meeting at 8.38 pm.