2025 Minutes

 

  

Public Forum:  There were no parishioners present. 

 

1) WELCOME REMARKS BY THE CHAIR (24/066) 

The Chair, Councillor Eldred welcomed Members to the meeting.  

 

2) PRESENT (24/067)

Councillor Eldred, Chair

Councillor Kenyon, Vice-Chair

Councillor Leigh

Councillor Nelson

 

3) APOLOGIES (24/068)

None.

 

4) DECLARATIONS OF PECUNIARY INTEREST & DISPENSATIONS (24/069)

Councillor Eldred reported her interests in relation to the Village Hall Committee and agenda item 6) i, S137 request from Ingoldsby’s 1st Brownie Group.  Councillor Kenyon stated that he had signed off the accounts for the Brownie’s but after discussion it was deemed not to be relevant in terms of declaration of interests. 

 

Councillor Nelson reported her interests in relation to the Playing Field Committee, PTA and PTFA.

 

5) SIGNING OF THE MINUTES (24/070)

Members resolved to accept the Clerk’s notes of the Parish Council Meeting on 4 December 2024 as true and accurate record of the meeting. 

 

6) GENERAL MATTERS (24/071)

a) District Councillor

District Councillor Trotter submitted her apologies but provided a report. 

Flooding

Some weeks ago, Lincolnshire Resilience Forum declared a major incident in response to the recent adverse weather.  Properties in Billingborough and Belton Lane in Grantham had to be evacuated and properties on Tenyson Road in Grantham were supplied with sandbags to propect from surface water flooding.  For full details go to: https://check-for-flooding.service.gov.uk/alerts-and-warnings/lincolnshire.  South Kesteven do not and cannot supply sandbags for private residents; the correct agency for this is the Lincolnshire County Council Flood Resilience Team.  SKDC however does have responsibility as a landlord and has a limited supply of sandbags for council house tenants if they are at risk of inundation from flood water.  Town and Parish Council are encouraged to create an emergency plan with the assistance of the Lincolnshire Resilience Forum. SKDC will continue to help with flood response and recovery, but it remains the responsibility of residents to defend their properties from flooding.

 

English Devolution White Paper

The government intends to abolish two-tier authorities before the next Westminster election. This will mean that County and District councils will be replaced by Unitary Authorities. In most cases these new authorities will need to be much bigger than any of the existing Districts of Lincolnshire. The government has indicated that the population of a new council will be at least 500,000 although there may be some exceptions.

 

Councillor Kenyon said that there was a press release today; several councils had asked for their county council elections to be deferred but Lincolnshire was not on the list.  His assumption was that Lincolnshire County Council will still have their county council as well as the mayoral elections in May. 

 

b) Adoption of the councillor vacancy policy

After several amendments, Members unanimously resolved to adopt the councillor vacancy policy.  

Action:  Clerk to implement the changes to the Councillor Vacancy Policy and add to the website.  Clerk to provide draft Standing Orders for consideration at the next meeting of the Parish Council.  

 

c) Co-option for the vacancy arising from the resignation of Councillor Lenton. 

Members noted that candidates include Jessica Weller, Stephen Searson, John Jayes and Bron Madson.  Members discussed and agreed the interview questions and the scoring of the responses.  The interviews will take place on Wednesday 19 February 2025. 

Action:  Clerk to contact the candidates to schedule the interviews. 

 

d) Wheelie bin stickers

Members confirmed that delivery of the wheelie bin stickers is in progress.

 

e) Deer Warning Signs  

Lincolnshire County Council Highways Department do not provide the ‘Think Deer’ signage.  Following enquiries with the Deer Society, the Clerk has sourced the signs to the Lincolnshire Deer Group and will obtain prices for consideration at the next meeting of the parish council. 

Action: Clerk to add to the agenda for the next meeting of the Parish Council. 

 

f) Financial Regulations (based on the NALC April 2024 model)

Councillor Kenyon proposed that the Financial Regulations are adopted.  The proposal was seconded by Councillor Eldred and was passed by resolution of the council.  

Action:  Clerk to add the policy to the website. 

 

g) Community Resilience Plan 

Members agreed to press on with the Community Resilience Plan for Ingoldsby. 

Action: The Clerk will send the draft link and a sample plan to Councillor Kenyon.  

 

h) Clerk’s contract of employment and conduct an appraisal

Councillor Leigh proposed that powers are delegated to the Chair and Vice-Chair to review the Clerk’s contract and conduct the annual appraisal.  The proposal was seconded by Councillor Nelson and was passed by resolution of the council. 

Action: The Clerk and Councillor Kenyon will look at availability to set up a Teams meeting.    

 

i) Grant request from Ingoldsby’s 1st Brownie group  

Members discussed the grant application and the benefits that the brownie group brings to the village and the village hall, despite the request being for day to day running.  Councillor Kenyon proposed that the Parish Council suspend the Section 137 policy which disallows funding for this type of use.  The proposal was seconded by Councillor Leigh and was passed by resolution of the Council.  Councillor Kenyon subsequently proposed a grant of £278.75.  The proposal was seconded by Councillor Leigh and was passed by resolution of the council.  The Chair did not participate in discussion or the vote. 

Members agreed to discuss whether to support this request annually at the next meeting of the parish council.   

Action:  Clerk to review the Section 137 policy. Clerk to add this item to the agenda for the next meeting of the parish council. 

 

7) HIGHWAYS (24/072)

a) To receive any reports of new or outstanding highways defects and other updates. 

Members of the public are encouraged to report any new faults or existing defects at www.lincolnshire.gov.uk/faultreporting, or email cschighways@lincolnshire.gov.uk or via FixMyStreet. 

Action: Clerk to obtain a schedule for road sweeping. 

 

8) PLANNING MATTERS (24/073) 

a) New Planning Matters:

At the time of publishing the agenda there were no planning applications for consideration.

 

b) Decisions received or pending: 

Application No	S24/1999
Applicant	Angela Dyson
Proposal	Single storey extension to existing detached garage, to be used for storage purposes.
Location:	9 Paddock Rise, Ingoldsby, Lincolnshire, NG33 4EG
Case Officer:	Julie Carroll Email: J.Carroll@southkesteven.gov.uk
Decision:	GRANTED, 14 January 2025

 

Decision: GRANTED, 14 January 2025

 

9) FINANCE (24/074)

a) Members noted the current bank balances as 30 January 2025

Current Account	2,765.25
Savings Account	7,884.13
TOTAL	10,649.38

 

b) Members noted the income received between 27 November 2024 and 30 January 2025. 

Interest, December 2024	12.14
Interest, January 2025	12.57
TOTAL	476.04

 

c)        To note the expenditure to be paid in line with the approved list of Regular payments    

       between 27 November 2024 and 30 January, or for approval.

Interest, December 2024	12.14
Interest, January 2025	12.57
TOTAL	476.04

 

d)       Members noted the record of reserves dated 30 January 2025.

Earmarked Reserves
Elections	2244.20
Defibrillator	1,400.00 (fixed permanently)
Laptop	450.00
Community Improvements	4197.17
National Events	50.00
Earmarked reserves	8341.37
Unearmarked reserves	(457.24) per bank reconciliation

 

e) Members resolved to approve the monthly bank reconciliation to the end of January 2025.  

 

10) CORRESPONDENCE (24/075)

a) Members noted the email from Councillor Richard Davies dated 22 January 2025, ‘National Highways and Transport Surveys’.

b) Members noted the email from LCC dated 8 January 2025, ‘Budget and Council Tax Proposals’.  

 

11) DATE AND TIME OF NEXT MEETING (25/076)

Wednesday 23 April 2025

Wednesday 21 May 2025 (APM/APCM)

Wednesday 2 July 2025

Wednesday 1 October 2025

Wednesday 19 November 2025 (Precept and Budget Setting)  

 

12) CLOSED SESSION (25/077) 

None.