February 2022 Minutes
MEETING OF INGOLDSBY PARISH COUNCIL
Minutes of the Ingoldsby Parish Council Meeting held in the Village Hall, Ingoldsby on Wednesday 9 February 2022.
Public Forum: The Chairman opened the public forum to the nine parishioners present.
Mrs Helen Bone suggested that it would be a nice idea if the Parish Council provided funding for commemorative jubilee teaspoons for the children of the village. Councillor Kenyon informed Mrs Bone that this item is on the agenda for discussion.
Mrs Helen Lewis informed the meeting that a start date is expected for the new parking area on Rosemary Rise.
A document from Mrs Amanda Dixon relating to land on Scotland Lane was handed to the Chairman.
A parishioner asked about the maintenance of the planter which he stated was currently looking ‘worse for wear’. The Parish Council expressed thanks to Mandy Slight and Tracy who volunteer their time to tend to the planters.
Mr Blower, a new resident in the village, asked about the location of the 30mph signs on Grantham Road. The Clerk explained that this had been an on-going issue for many years and the last correspondence received from Lincolnshire County Council (James Earls, Senior Traffic Engineer) stated that Ingoldsby did not meet the criteria on ‘density of development or accidents’ for the speed limit signed to be moved. Members discussed the purchase of white gates at the village limits in an attempt to slow traffic.
Action: Clerk to add to the March agenda for further discussion. Clerk to obtain prices and liaise with the Area Highways Department in relation to permissions.
1) WELCOME REMARKS BY THE CHAIRMAN
The Chairman welcomed members and parishioners to the meeting. The Chairman informed Mrs Bone that the Parish Council had an update in relation to commemorative poppies for Remembrance Day. The Clerk informed the meeting that South Kesteven District Council have no issues with commemorative poppies being affixed to their lamp posts as long as someone assumes responsibility for regularly checking the attachments to ensure that they are securely fixed and do not become a motoring hazard. Lincolnshire County Council have asked for the completion of documentation prior to authorisation. Mrs Bone asked about other commemorative decorations. It was explained that this would need to go on the agenda for discussion.
Action: Clerk to add Remembrance Day decoration to the agenda.
The Chairman informed the meeting that a newsletter had been sent out in December and that a Spring litter pick is to be scheduled. She told the meeting that a new bench has arrived to replace the one on Rosemary Rise. Councillor Kenyon explained that the bench cannot be turned to face the bungalows due to potential complaints arising from residents.
2) PRESENT
Angela Eldred, Chairman
Jeffery Kenyon, Vice-Chairman
Mike Ward-Barrow
Anna Nelson
Darryl Weller
3) APOLOGIES
a) Apologies were received from District Councillor Sarah Trotter.
4) DECLARATIONS OF PECUNIARY INTEREST & DISPENSATIONS
a) No reports of pecuniary interests or applications for dispensations in relation to the agenda.
b) Councillor Eldred reported her interests in relation to the Village Hall Committee. Councillor Nelson reported her interests in relation to agenda items 8b and c.
5) SIGNING OF THE MINUTES
a) Members resolved to accept the Clerk’s notes of the Parish Council meeting held 8 December 2021 as a true and accurate record of that meeting. The minutes were duly signed and dated.
6) GENERAL MATTERS
a) County Council Matters
None.
b) District Council Matters
c) First aid training for VETS volunteers
The Clerk informed the meeting that the British Red Cross do not cover defibrillator training in their free workshops but do offer other first aid training. Mrs Borthwick informed Members that she has a contact who delivers first aid training.
Action: Training to be sourced.
d) Queen’s Platinum Jubilee 2022
Councillor Kenyon informed the meeting that the Parish Council had discussed Jubilee celebrations before Christmas. It was agreed to hold a joint meeting with the Village Hall, Social Club and Church Council to see what other village organisations had already got planned and to discuss co-ordinating celebrations. Councillor Kenyon came away with a spreadsheet detailing these events and this will be advertised on the village noticeboard and in the newsletter.
Mrs Bone asked whether there would be a dedicated Jubilee Committee but Councillor Kenyon confirmed that this was the approach the Parish Council intended to take with the three village organisations that have the capacity to host events. There was some criticism that people are being invited to attend rather than being invited to be involved in organising the event. Councillor Kenyon stated that other ideas and suggestions are welcomed along with volunteers.
Councillor Kenyon gave a summary of events for the social club; four nights of celebrations from concerts and a quiz to a ploughman’s lunch and a live band with a picnic. A flower festival at the church with refreshments served over several days and afternoon tea at the village hall. There will be a village talk looking at the history of the village along with exhibits of village photographs. Activities will be provided for the village children including geo-caching. Mrs Lewis said she would like to organise a teddy bears picnic. Councillor Kenyon said he would liaise with Mrs Lewis. Councillor Kenyon stated that the Parish Council were looking to purchase commemorative mugs and a commemorative tree. There was further criticism as to whether this approach would bring the village together as a whole. The Chairman said she understood these concerns and would address this in the next newsletter.
Councillor Kenyon informed members that the Social Club would like to apply for a Section 137 grant of £400.00 towards the cost of a live band. Councillor Kenyon proposed the expenditure, it was seconded by Councillor Nelson and passed by resolution of the Council.
There was some discussion about waste collection following the Jubilee events and Councillor Kenyon suggested that this is raised with Sarah Trotter
ACTION: Clerk to make S137 payment to the Social Club at the start of the new financial year. Clerk to liaise with Sarah Trotter about refuse collection after the Jubilee celebrations. Newsletter. Councillor Kenyon to liaise with Helen Lewis about the teddy bear’s picnic.
e) Litter pick
The Chairman informed the meeting that a date has not been scheduled but parishioners will be informed via the spring newsletter and website. Refreshments will be provided in the village hall for volunteers after the event.
f) Playground
Councillor Nelson said she has made enquiries with organisations in Ropsley, Corby Glen and Folkingham and obtained some useful information as to how they obtained funding for their community projects. The feedback given was that you need to evidence community involvement and support for the project. With this in mind, Councillor Nelson will be hosting a community meeting on 26 February 2022 at the Social Club to give people to change to peruse the plans and discuss the project. She stated that there are currently around 15 families involved in the project. She intends to involve the local schoolchildren as well. Councillor Nelson confirmed that one playground provider has provided 3D images of the potential playground. The playground will include inclusive play equipment. Further quotations are awaited from two providers. Councillor Nelson confirmed that the Parish Council will need to submit two separate funding bids of £50,000, a total of £100,00 for both the playground and the multi-use play area.
g) Bench, Rosemary Rise
The Chairman confirmed that there is no fee for installation.
h) HSBC Bank
The Clerk informed Members that the HSBC have implemented a £5 monthly charge for business banking services with effect from December 2021. The bank wrote to customers towards the end of last year to inform them of these charges but this was not received as all correspondence is still being sent to the former Chairman’s address. Members resolved to change the address on record to that of the current Chairman.
Action: Councillor Kenyon agreed to obtain a new bank mandate. Clerk to make enquiries with other banks.
i) Risk Assessment
The third quarter risk assessment has been completed. The Chairman confirmed that the bench on the Humby Road junction will be the next that will have to be replaced due to poor condition.
Action: Clerk to add to the asset register and inform insurance for coverage.
j) Outstanding actions
None.
7) HIGHWAYS
a) The Parish Council would like to remind parishioners that new faults can be reported at www.lincolnshire.gov.uk/faultreporting or email cschighways@lincolnshire.gov.uk or contact customer services by telephone on 01522 782070. Mrs Lewis reported that there is a problem with drainage at the bottom of Rosemary Rise.
Action: Clerk to schedule a village walkabout with Mr Rowan Smith, Local Highways Manager (West).
8) PLANNING MATTERS
a) New Planning Matters
None.
b) Decisions pending or received
i) ENF20/117 breach of works not in accordance with S19/1802 and S19/1311 ARNOLD The Rectory, Back Lane, Ingoldsby – pending. There is no further update at this point. Councillor Kenyon has a meeting with the Chief Executive from SKDC and will discuss the matter with her. Mrs Lewis said the wall appears to be getting whiter. Councillor Kenyon confirmed that he had submitted a formal complaint to SKDC about this.
ii) S21/1723 Mr & Mrs T & A Nelson, The Old Post Office, Main Street, Ingoldsby, NG33 4EJ. Listed building consent – Refused, 18 January 2022.
iii) S21/2096 Blower, Installation of 15-17 kw ground mounted PV panels at Sandybrook, Grantham Road, Ingoldsby, NG33 4EP. Granted, 18 January 2022. Mr Blower confirmed that the solar panels are working very well.
iv) S21/2219 Durica, Oak Tree (T1) crown lift to a height of 5.2 m-. Tree Preservation Order. The Bungalow, Scotland Lane, Ingoldsby, NG33 4ES – pending.
c) Other Planning Matters
Councillor Kenyon came across an advertisement on Right Move for land for sale with the potential for 8 large detached homes on land off Scotland Lane earlier in the week.
The Parish Councillors agreed to add the item to the agenda as it was thought it might be a point of interest for the community and people living close to the plot.
Councillor Kenyon confirmed that at the moment however, there is no role for the Parish Council to play as there is no pre-planning or planning application, as it stands it is just land for sale.
He confirmed that the land is not being sold with planning permission. He confirmed that the area is roughly the same size as Paddock Rise which accommodates 9 dwellings. Councillor Kenyon said that having looked through the Local Plan, there would be a lot criteria to meet for approval of any potential development and as a former Planner, Councillor Kenyon has a wealth of experience in this field.
There was further discussion as to whether the site constitutes open countryside and to whom the land currently belongs.
9) FINANCE
a) Members noted the income received from 1 December 2021 and 2 February 2022.
Interest (December) 0.07
Interest (January) 0.07
TOTAL 0.14
b) Members noted the expenditure to be paid in line with approved list of regular payments between 1 December 2021 and 2 February 2022 to be approved or for approval.
Glasdon UK Ltd, Bench 847.33
Clerk’s Salary (December) 105.20
Clerk’s Salary (January) 105.20
Clerk’s Salary (February) 105.20
Bank Fees (December) 5.00
Bank Fees (January) 5.00
Bank Fees (February) 5.00
BT (December) 44.39
BT (January) 44.39
BT (February) 44.39
TOTAL 1311.10
c) Members resolved to approve the monthly income and expenditure accounts for December 2021 and January 2022.
10) CORRESPONDENCE
Members noted the following correspondence:
a) Email from parishioner dated 12 January 2022, Neighbourhood Plan? The Chairman confirmed that Ingoldsby does not have nor currently need a neighbourhood plan.
b) Email from Sally Ironmonger, Senior Legal Officer for Legal Services Lincolnshire dated 28 January 2022, Definitive Map Modification Order (Askey Lane). The Chairman confirmed that the relevant documentation has been posted to the noticeboard. Parishioners can view it there or obtain copies by emailing the Clerk.
c) Email from Mr Blower dated 13 December 2021, Thank you for the welcome card.
d) Email from LCC dated 15 December 2021, Add the Town and Parish Council voice to fix our funds to fix our roads campaign. Councillor Kenyon explained that this campaign was to encourage the public to get behind LCC in an attempt to lobby the government for additional funding for the roads.
e) Email from Alan Robinson, Deputy Chief Executive and Monitoring Officer at SKDC dated 31 January 2022, Hybrid Meetings. The Clerk informed Members that the email states that all Councillors have to be physically present at a meeting otherwise they are to be considered absent in line with government legislation.
f) Email from Clova Townhill, Waste Team Manager for SKDC dated 15 November 2021, ‘Community Cleaning Grant’. The Clerk informed Members that this had been on the last agenda and in answer to Councillor Kenyon’s query at the last meeting, this will not affect the budget for 2022-23.
11) DATE AND TIME OF NEXT MEETING
a) Parish Council Meeting 23 March 2022.
b) Annual Parish Meeting 27 April 2022.
c) Parish Council Annual General Meeting 18 May 2022.
The Chairman closed the meeting closed at 21.30