2022 Parish Council Minutes of Meetings

MEETING OF INGOLDSBY PARISH COUNCIL

Minutes of the Ingoldsby Parish Council Meeting held in the Village Hall, Ingoldsby on Wednesday 23 March 2022.

Public Forum:  The Chairman opened the public forum.  There were 11 parishioners present.

Reverend Anna Sorenson and Mrs Pauline Tiwari informed the meeting that some local families are thinking about hosting and assisting Ukrainian families, refugees of the war with Russia.  The purpose of their presence was to gauge opinion and to try to understand who to contact for assistance and further information be it the local MP, SKDC or LCC.   The Parish Council agreed that they are supportive of the idea but have no role in terms of co-ordination.  Councillor Kenyon stated that he has also offered to host a Ukrainian family and suggested that individually, hosts contact the local MP.  Mrs Tiwari said that she hopes this will bring the community together in support.  There was some general discussion and general support for the idea.  Mrs Tiwari said she was going to set up a WhatsApp group.  District Councillor Sarah Trotter joined the meeting.  Unfortunately, she was unable to provide any further information in terms of available funding but said she would make enquiries. 

Mrs Helen Lewis informed the meeting that work started on Rosemary Rise on Monday 21 March 2022.  Unfortunately, residents did not receive any advance notice of the work and Mrs Lewis apologised to anyone who has been inconvenienced by parking on Main Street.  Despite some delays, progress is being made and residents have been informed that the footpaths will also be re-surfaced.  The Chairman confirmed that the new bench will be installed after the completion of the parking area. 
   
A parishioner asked whether the proposed new playground could be moved elsewhere due to flooding at the current site. Councillor Nelson said that there has been some discussion about potentially moving the playground but some initial objections were raised although this has not been ruled out at this stage.  The playground will be installed on a specific play surface.

1)   WELCOME REMARKS BY THE CHAIRMAN (21/091)

The Chairman welcomed members and parishioners to the meeting.  She stated that the Spring newsletter has been distributed, advertising among other things the Spring litter pick which is scheduled to take place on Saturday morning, the dates of upcoming Parish Council meetings and village coffee mornings.   The litter pick will take place on Saturday 26 March 2022 meeting at 9.45 at the village hall.  Volunteers are asked to bring their own gloves, the Parish Council will provide handheld litter pickers, high visibility vests and refuse bags.  The local PSCO and Beat Manager were invited to the meeting but are unable to attend. 

2)   PRESENT (21/092)

Angela Eldred, Chairman
Jeffery Kenyon, Vice-Chairman
Anna Nelson
Darryl Weller 

3)   APOLOGIES (21/093)

a)   Apologies were received from Councillor Mike Barrow-Ward.  The reason for his absence was noted and accepted. 

4)   DECLARATIONS OF PECUNIARY INTEREST & DISPENSATIONS (21/094)

a)   No reports of pecuniary interests or applications for dispensations in relation to the agenda. 

b)   Councillor Eldred reported her interests in relation to the Village Hall Committee.  

5)   SIGNING OF THE MINUTES (21/095)

a)   Members resolved to accept the Clerk’s notes of the Parish Council meeting held 9 February 2022 as a true and accurate record of that meeting.  The minutes were duly signed and dated.

6)   GENERAL MATTERS (21/96)

a)   County Council Matters 

Not present. 

b)   District Council Matters 

District Councillor Sarah Trotter reported that she had received an email about a proposed solar farm, 280 hectares on the old RAF airfield at Folkingham.  The application is Bridge Green Energy based on Oxfordshire. 

Councillor Trotter said that Mr Arnold had reduced the height of the front wall but this will need to be examined to determine whether it conforms to the planning regulations. Councillor Trotter said she will liaise with the planning department. 

She stated that the local Brownie group had received some of her ward grant funding which has been used to fund the purchase of rechargeable lights; the group has been operating outside due to covid restrictions.  The Chairman thanked Councillor Trotter.  Councillor Trotter stated that the ward grant scheme has now been scrapped but there is community grant fund.

She concluded by saying that there has been a 5.3 million cash injection into Grantham Hospital. 

There was some general discussion about planning and Councillor Kenyon who has a wealth of expertise in this area responded to the parishioners questioned. 

c)   First aid training for VETS volunteers

Ms Cheffins, who works in the ICU and delivers defibrillator training has kindly offered to provide the VETS volunteers and parishioners with first aid and defibrillator.   

Action:  Councillor Nelson agreed to liaise with Ms Cheffins regarding her availability. 

d)   Queen’s Platinum Jubilee 2022 

Councillor Kenyon informed the meeting that there has been some progress since the last meeting.  

The village organisations including the Parish Council, Village Hall, Social Club and Church have agreed to come together to plan a program of four-days of events to celebrate the Queen’s Jubilee.  He stated that it is still a work in progress but it is hoped that the program will be circulated in May. 

The Social Club have booked a band and marquis for Sunday 5 June 2022.  Members agreed that the underspend from the Section 137 grant may be used towards an additional act. Councillor Kenyon is trying to arrange a talk about the history of the village and a display of photographs of the local area.  He asked for ideas as to what could be used for display boards. The church will host a songs of praise church service on Sunday 5 June 2022 at 11am.

The Parish Council would like to plant a tree on Thursday 2 June; this will be linked to a lantern parade for the children.  Reverend Sorenson has been agreed that the tree can be planted in the cemetery and has expressed a preference for a Cherry Tree.  Councillor Eldred has sourced a 5ft Cherry Tree at £55.  Councillor Kenyon proposed a maximum budget of £65.  The proposal was seconded by Councillor Nelson and passed by resolution of the Council.  

The Parish Council are going to fund the purchase of commemorative mugs for children in the village.  The Chairman proposed expenditure of £165.00 for the purchase of 50 mugs, the proposal was seconded by Councillor Kenyon and passed by resolution of the Council. 

District Councillor Sarah Trotter was asked whether the District Council would provide additional refuse collection after the Jubilee celebrations.  She said she would pass on the query to the relevant department.

Action: Clerk to email the S137 application form to Councillor Kenyon.  Enquiries to be made about the cost of a memorial plaque for resolution at the May Parish Council meeting.  Clerk to order the mugs.  The Chairman to order the cherry tree.  

e)   Playground

Councillor Nelson reported that two of the three quotes for a new playground have now been received.  The public meeting which took place on Saturday 26 February 2022 did provide some initial feedback.  The next stage is to evidence community support which is key to funding applications. 

She stated that she will next get together with the brownies and rainbows to get ideas of what equipment the children would like to see.  She will also liaise with the school and Messy Church. The Social Club have agreed to host a number of fundraising events, the first being an 80’s disco to be held on 23 April 2022.  Funds raised will go directly to the playground.  The social club have agreed to the hold the funds in a separate account for the time being.  The remaining supplier looks to the best provider.  They offer equipment which is inclusive almost by default and it is made from recycled sea waste.  

f)   Outstanding actions and further updates for information

•   The 30mph sign will be on the next agenda for further discussion pending further enquiries about the cost of white gates.  Permission would be required from the Area Highways Department.  Mr Blower did ask whether a sign indicating that you are approaching a 30mph speed limit ahead could be sited but enquiries with Rowan Smith indicated that these are no longer allowed under legislation. 

Action:  Clerk to make enquiries regarding the cost of gates. 

•   The village walkabout is going to take place at some point during September.  Parish Councillors and Rowan Smith, the Local Highways Manager (West) will walk through the village highlighting any highways issues.  

Action: Clerk to liaise with Mr Smith regarding a date/time. 

•   The Parish Council are going to explore other banking options as the HSBC has introduced a £5 a month fee.  These enquiries are outstanding.

Action: Clerk to make enquiries with the Cooperative Bank. 

•   Purchase of a defibrillator sign.

Action:  Clerk to action. 

•   S137 for Remembrance Day decorations will be on the next agenda. 

•   The Chairman reported that the final quarter risk assessment has been completed and there is nothing to update further to the third quarter assessment. 

7)   HIGHWAYS (21/097)

a)   The Parish Council would like to remind parishioners that new faults can be reported at www.lincolnshire.gov.uk/faultreporting or email cschighways@lincolnshire.gov.uk or contact customer services by telephone on 01522 782070.     The Chairman informed Mrs Lewis that the drainage issue at the bottom of Rosemary Rise will be addressed at the village walkabout. 

b)   Members noted the email from Mandi Robinson dated 18 February 2022, Temporary Traffic Restriction: West Lincolnshire Surface Dressing Scheme.  Letter details the closure of Bitchfield/Ingoldsby Road between Main Street and B1176).  Dated between 1 April and 30 September 2022.

8)   PLANNING MATTERS (21/098)

a)   New Planning Matters: 

i)

ii)

Councillor had no objections to the above planning applications. 

b)   Decisions pending or received:

i)   ENF20/0117 breach of works not in accordance with S19/1802 and S19/1311 ARNOLD The Rectory, Back Lane, Ingoldsby – pending.  Addressed in minute reference 6. b). 

9)   FINANCE (21/099)

a)   Members noted the income received from 2 February to 17 March 2022.

b)   To note the expenditure to be paid in line with approved list of regular payments between 2 February and 17 March 2022 to be approved or for approval.   

c)   Members resolved to approve the monthly income and expenditure accounts for February 2022. 

d)   Internal Audit

i)   Review of Internal audit process for 2021-22

Members agreed that the internal audit process of one audit per year ahead following year end is adequate for the Parish Council’s needs. 

ii)   Appointment of Internal Auditor for 2022-23

Members resolved to approve the appointment of Mr John Jackson as Internal Auditor.  Mr Jackson has expressed his willingness to conduct the audit again this year. 

e)   Finance items to note

i)   The Clerk informed Members that the transfer of £847.33 from reserves to current to cover the cost of the new bench, has been made. 

Action:   Clerk to update record of reserves. 

ii)   The Clerk informed Members that the February BT invoice was reported in the January notes as £44.39 but due to annual increases the actual figure for the February invoice was £48.67.  The bank reconciliation was amended accordingly.  There has been an additional increase for March. 

Action:  Clerk to make enquiries in relation to the price rise. 

10)   CORRESPONDENCE (21/100)

Members noted the following correspondence.

a)   Email from Stephen Blackwell, High Street Safari dated 17 March 2022, Jubilee Story-Trail. 

b)   Email from John Kilcoyne, LALC dated 17 March 2022, NALC, National Salary Award 2021/22. 

c)   Email from Gallagher Insurance dated 7 March 2022, Events – Key considerations for clients.

d)   LALC e-news dated 8 March 2022 and 16 March 2022. 

e)   Email from Platinum Jubilee Print Solutions dated 17 March 2022, Banners, bunting and more. 

11)   DATE AND TIME OF NEXT MEETING (21/101)

a)   Annual Parish Meeting, 27 April 2022, 8pm

b)   Parish Council Annual General Meeting, 18 May 2022, 8pm. 

The Chairman closed the meeting at 21.30pm.