2022 Parish Council Minutes of Meetings

MEETING OF INGOLDSBY PARISH COUNCIL 

Minutes of the Ingoldsby Parish Council Meeting held on Wednesday 7 September 2022 at 8pm in the Village Hall, Main Street, Ingoldsby

Public Forum:  The Chairman opened the public forum.  There were two parishioners present.  

Mr Berg congratulated his wife, Ann on being co-opted onto the Parish Council.  

Mr Knight again queried the location of the playground.  Councillor Nelson informed Mr Knight that whether the playground will move or not has not yet been decided.  The results of the village questionnaire will feed into this decision.  Councillor Nelson said that the working group consisting of herself, Councillor Kenyon and Jane Atkin will come together at the end of September/beginning of October.  She reported that Martin Atkin has suggested that drainage could be easily installed at the current playground location feeding into the mains drainage system; other locations do not offer this solution which would lead to an increase in the budget.  Councillor Nelson reported that re-locating the playground to the front of the social club is proving to be an unpopular proposal.  Councillor Nelson confirmed in response to further questioning from Mr Knight that the current plan for the playground does show it at its current location but there are multiple plans available.  Mr Knight asked whether there would be a fence surrounding the playground and Councillor Nelson confirmed that although a fence is not shown on the plan, advice is to have a perimeter fence.  There was some discussion about a corridor between the back of the gardens and the playground in the form of a line of trees or shrubs.  The Chairman suggested a discussion with the Woodland Trust for potential funding.  Mr Knight asked further questions about annual costs, who will be responsible for on-going maintenance and budgets.  The Chairman stated that the minutiae are yet to be agreed.  The Clerk recalled that the Social Club has asked the Parish Council to take over maintenance of the new playground.  Councillor Weller added that the question of how the playground will be funded is perhaps a matter for the village questionnaire. 
Action:  Clerk to look back for the relevant minute reference.

1)   WELCOME REMARKS BY THE CHAIR (22/028) 

The Chair welcomed the newly appointed Councillor by co-option, Ann Leigh to the meeting.  She reported that the Council were very pleased to have received so much interest in the role with five applicants.  Councillor Eldred noted that the Autumn litter-pick is looming.  Additional bulb planting will be addressed as part of the budgetary process for the forthcoming financial year.   She informed the meeting that she has completed the second quarter risk assessment with nothing to report. 

2)   PRESENT (22/029)

Councillor Eldred, Chair
Councillor Leigh
Councillor Nelson
Councillor Weller

3)   APOLOGIES (22/030)

Apologies were received from Councillor Kenyon, Vice-Chair.  The reason for his absence was noted and accepted.
  
4)   DECLARATIONS OF PECUNIARY INTEREST & DISPENSATIONS (22/031)

No reports of pecuniary interests of applications for dispensations in relation to the agenda.  Councillor Eldred reported her interests in relation to the Village Hall Committee. 
   
5)   SIGNING OF THE MINUTES (22/032)

Members resolved to accept the Clerk’s notes of the Parish Council meeting held on Wednesday 10 August 2022 as a true and accurate record of that meeting.  The minutes were duly signed and dated.    

6)   GENERAL MATTERS (22/033)

a)   County Council 

None.

b)   District Council 

District Councillor Sarah Trotter submitted her apologies. 

c)   Interviews and appointment of new Councillor 

The interviews took place on Tuesday 30 August 2022.  Prior to the interviews, Councillor agreed the questions and a scoring system.  All interviewees were asked the same questions and answers were scored independently.  The candidate scoring the highest was offered the role of Parish Councillor.  Councillor Leigh was provided a Declaration of Acceptance of Office and a form of Disclosable Pecuniary Interests for completion. 

Action: Clerk to submit the forms to SKDC. 

d)   Lloyds Bank 

The Clerk is in the process of trying to open the Lloyds bank account online.
 
e)   Remembrance Day 

The cost of a veteran made Tommy statue is £175.00.  Costing for the poppies for lamp posts is outstanding. 

f)   Village questionnaire 

Councillor Nelson suggested the questionnaire tool she used for the playground questionnaire. 

g)   Askey Lane

There are no further updates at this time.  The Clerk has been unable to speak to Alison Bean.  

h)   Playground

Councillor Nelson informed the meeting that another set of plans has been received from one of the current suppliers.  The playground design is accessible, but the grass surface is problematic. Mr Lenton would be happy to help with installation of equipment at cost to reduce the overall budget.  He has looked at some of the quotes and his opinion is the installation quotes are very over-priced.  

Action:  To obtain an idea of how much insurance will be for the playground. 
 
i)   First Aid Training

Members agreed it would be a good idea to host an afternoon and an evening session to increase accessibility for all. 

Action:  Councillor Nelson to obtain dates for the training.

j)   Local Council Award Scheme 

Item to be deferred. 

7)          HIGHWAYS (22/034)

a)   No reports of new or outstanding highways defects.  Parishioners are reminded that new faults can be reported at www.lincolnshire.gov.uk/faultreporting or email cschighways@lincolnshire.gov.uk or contact customer services by telephone on 01522 782070.

b)   An email has been received from LCC dated 23 August 2022 regarding verge grass cutting outside the Old Rectory.  Further to an inspection, discarded building blocks were found within the highway verge which would hinder the use of grass cutting machinery and it is therefore suggested that 1.1m of verge will be cut as part of the rural safety cut until the building work is complete and the debris is removed from the verge by the resident.  The verge can then be reviewed for inclusion in the urban cutting schedule. 

8)          PLANNING MATTERS (22/035)

a)   New Planning Matters: 

i)   None. 

b)   Decisions pending or received:

i)   ENF20/0117 breach of works not in accordance with S19/1802 and S19/1311 ARNOLD The Rectory, Back Lane, Ingoldsby – pending.

ii)   

9)          FINANCE (22/036)

a)    Members noted the current bank balances as of 23 August 2022.

b)   To note the income received between 3 August 2022 and 23 August 2022. 

c)   To note the expenditure to be paid in line with the approved list of Regular payments between 3 August and 23 August 2022, or for approval. 

d)   Members resolved to approve the monthly income and expenditure accounts for August 2022. 

e)   The Chairman confirmed that the risk assessment for the second quarter had been completed. 

10)       CORRESPONDENCE (22/037)

Members noted the following correspondence:

a)   Email from Maisie McMahon dated 5 August 2022, Safer Together Coordinator for North & South Kesteven, Neighbourhood Policing Teams Priority Setting. 

b)   Email from LALC dated 9 August 2022, Civility & Respect Pledge.  Agenda  

c)   Email from SAAA dated 15 August 2022, External audit arrangements.

d)   Email from Anglian Water dated 17 August 2022, Lincolnshire reservoir project team.

e)   Email from SKDC dated 22 August 2022, Licensing Survey. 

11)        DATE AND TIME OF NEXT MEETING (22/038)

Budget Consultation 16 November

Budget setting Meeting and Precept Setting 14 December

The Chairman closed the meeting at 9.15pm.