2023 Parish Council Minutes of Meetings

MEETING OF INGOLDSBY PARISH COUNCIL 

Minutes of the Ingoldsby Parish Council Meeting held on Wednesday 7 June 2023 at 8pm in the Village Hall, Main Street, Ingoldsby

Public Forum:  The Chair opened the public forum.  There were no parishioners present.  

1)   WELCOME REMARKS BY THE CHAIR (23/023)

The Chair, Councillor Eldred, welcomed members to the meeting.  

2)   PRESENT (23/024)

Councillor Eldred, Chair
Councillor Kenyon, Vice-Chair
Councillor Lenton
Councillor Nelson

3)   APOLOGIES (23/025)

Apologies were received from Councillor Leigh.  The reason for her absence was noted and accepted. 

4)   DECLARATIONS OF PECUNIARY INTEREST & DISPENSATIONS (23/026)

No reports of pecuniary interests of applications for dispensations in relation to the agenda.  Councillor Eldred reported her interests in relation to the Village Hall Committee.  Councillor Nelson reported her interests in relation to the Playing Field Committee, PTA and PTFA. 

5)   SIGNING OF THE MINUTES (23/027)

Members resolved to accept the Clerk’s notes of the Parish Council meeting held on Wednesday 17 May 2023 as a true and accurate record of that meeting.  The minutes were duly signed and dated.

6)   GENERAL MATTERS (23/028) 

a)   County & District Matters

Apologies were received from District Councillor Trotter. 

b)   Parish Council Constitution

The Clerk informed the meeting that the Parish Council does have a constitution and can be found under Section 14 of the Local Government Act 1972.  

A Parish Council shall consist of the chairman and parish councillors and shall have all such functions as are vested in the council by this Act or otherwise.  The Parish Council shall be a body corporate by the name, “The Parish Council” with the addition of the name of the particular parish.  Notwithstanding anything in any rule of law, a parish council need not have a common seal, but where a parish council have no seal, any act of theirs which is required to be signified by an instrument under seal, may be signified by an instrument signed and sealed by two members of the council. 

c)   Planters 

The Clerk informed members that volunteers have asked for an additional £25.00 to cover the costs associated with maintenance of the village planters, making the annual budget £100.00.  Members approved an annual budget of £75.00 at the meeting held on Wednesday 17 May 2023, minute reference 23/016 i).  Members agreed to leave the budget at £75.00 and if the volunteers require additional funding to defer to the Parish Council. 

d)   Banking arrangements

Members resolved to approve completion of the move to Lloyds Bank to negate any further bank charges. HSBC currently charge £5 per month. 

e)   Welcome cards 

Members resolved to approve £21.00 for the purchase of village welcome cards. 
 
f)   Defibrillator and First Aid Training

Councillor Nelson has arranged for two training sessions to take place. 

•   4 August 2023 at 9.30am
•   5 August 2023 at 7.30pm

The Clerk has been in contact with the Community Heartbeat Trust for a list of current VETS volunteers and to ascertain whether a recent call to the VETS line was an error.  

g)   Church Request for additional funding

The PCC had requested further assistance with the cost of cutting the churchyard in view of increasing costs.  This was considered at the Parish Council meeting on 17 May 2023, minute reference 23/016 g).  The Clerk was to ascertain the status of the current contract and to ask the PCC to obtain three quotes for a like for like service ahead of further discussion.   The outcome was that the PCC have already entered into a contract with a new supplier for this year but will obtain three quotes for next year.  Councillor Kenyon proposed that no more than an additional £100 is awarded to the PCC to bring the contribution in line with that awarded to the PFA.  The proposal was seconded by the Chair, Councillor Eldred and passed unanimously by resolution of the Council.
Action:  Clerk to liaise with the PCC to inform them of the decision and to ask for future requests to be  to the Parish Council in October to assist with budget setting which takes place in November each year. 

List of regular payments included in the minutes to reflect the changes agreed in minute reference 23/028 item g.

h)   Summer newsletter

Items to be included: Defibrillator and first aid training, introduction of new council, village walkabout (highways), summer fayre on 1 July, and autumn litter pick.

Action:  Members to liaise with the various village organisations for their input. Councillor Kenyon to draft the newsletter. 
 
7)   HIGHWAYS (23/029)

No reports of new or outstanding highways defects and other updates.  

Members of the public can report any new faults at www.lincolnshire.gov.uk/faultreporting or email cschighways@lincolnshire.gov.uk or contact customer services by telephone on 01522 782070.

8)   PLANNING MATTERS (23/030)

a)   New Planning Matters: 

None. 

b)   Decisions pending or received:

i)   

ii)

9)   FINANCE (23/031)   

a)   Members noted the current bank balances as of 1 June 2023

b)   Members noted the income received between 11 May 2023 and 1 June 2023.

c)   Members noted the expenditure to be paid in line with the approved list of Regular payments between 11 May 2023 and 1 June, or for approval. 

d)   Record of reserves as of 1 June 2023.  

e)   Members resolved to approve the monthly income and expenditure accounts for mid to end of May 2023.  

f)   Internal Audit Report

The Internal Audit report has been received from John Jackson without comment. 

g)   External Audit 

PKF Littlejohn have confirmed receipt of the Certificate of Exemption. 

10)    CORRESPONDENCE (23/032)

None. 

11)   DATE AND TIME OF NEXT MEETING (23/033)

Wednesday 19 July 2023, Village Hall, Main Street, Ingoldsby at 8pm. 

12)   CLOSED SESSION (23/034)

The Chair closed the meeting at 8.40 pm with full agreement of the Council, and in accordance with the Public Bodies Act 1960 moved the meeting into closed session due to the confidential nature of items to be discussed.