2023 Parish Council Minutes of Meetings

MEETING OF INGOLDSBY PARISH COUNCIL 

Minutes of the Ingoldsby Parish Council Meeting held on Wednesday 19 July 2023 at 8pm in the Village Hall, Main Street, Ingoldsby

Public Forum:  The Chair opened the public forum.  

One parishioner reported that a Lincolnshire County Council owned streetlight on Back Lane has not been working for the last 10-months.  District Councillor Sarah Trotter said she would report this to County Councillor Martin Hill. 

There was some discussion about the recent surface dressing carried out locally and the disruption the road closures caused due to a lack of signage.  There was also discussion about the absence of white lines on resurfaced roads. 

Action:  Clerk to add this to a list of issues to raise with Rowan Smith, Local Highways Manager (West) at the village walkabout in September. 

Parishioners reported that not all green bins had been emptied today.  District Councillor Sarah Trotter asked the parishioner to report this to SKDC. 

A parishioner expressed annoyance at the parking situation on Rosemary Rise.  A tenant on Rosemary Rise is reported to be parking all three of his vehicles in the parking bays, none of which are alleged to be taxed or have a valid MOT.  There was further discussion about alleged activity at the property and District Councillor Sarah Trotter said she would speak to the Housing Department at SKDC to arrange an inspection. 

A parishioner expressed irritation at the current state of the garden of number 8 Rosemary Rise, which is currently vacant.  District Councillor Sarah Trotter agreed to follow up with the Housing Department.  

Mr Thompson, from Lenton Parish Meeting was in attendance.  He had previously approached the Parish Council, with a view to a merger/grouping with Ingoldsby Parish Council.  Mr Thompson informed the meeting that, after further consultation with Lenton parish, it had been decided to keep Lenton Parish meeting separate.  Mr Thomson left the meeting at 8.25 p.m. 

1)   WELCOME REMARKS BY THE CHAIR (23/035)

The Chair, Councillor Eldred, welcomed members to the meeting.  On behalf of Ingoldsby Parish Council, she expressed her best wishes to Mike and Rowena Ward-Barrow.  Mike, a former long-standing parish councillor, is currently unwell in Boston Royal Infirmary. 

2)   PRESENT (23/036)

Councillor Eldred, Chair
Councillor Kenyon, Vice-Chair
Councillor Leigh
Councillor Lenton
Councillor Nelson

3)   APOLOGIES (23/037)

None. 

4)   DECLARATIONS OF PECUNIARY INTEREST & DISPENSATIONS (23/038)

No reports of pecuniary interests of applications for dispensations in relation to the agenda.  Councillor Eldred reported her interests in relation to the Village Hall Committee.  Councillor Nelson reported her interests in relation to the Playing Field Committee, PTA and PTFA. 

5)   SIGNING OF THE MINUTES (23/039)

Members resolved to accept the Clerk’s notes of the Parish Council meeting held on Wednesday 17 May 2023 as a true and accurate record of that meeting.  The minutes were duly signed and dated.

6)           GENERAL MATTERS (23/040) 

a)   County & District Matters

District Councillor Sarah Trotter asked whether the Parish Council had received any emails from the local policing team.  The Clerk confirmed the meeting that no such correspondence had been received.  

Councillor Trotter will be touring the ward on 4 August 2023 with the new leader for South Kesteven District Council, Richard Cleaver.  Members agreed to meet with Richard and Sarah in the village hall for a cup of coffee sometime after 10 a.m.

Action:  The Chair will confirm arrangements with Councillor Trotter.

Councillor Trotter informed the meeting that there is a proposal to close several of the railway ticket offices including Grantham.  She suspects there will be opposition to the move and will provide any further updates as she receives them. 

Councillor Trotter reminded the meeting that the closing date for SK’s Community Awards for 2023 is 25 August 2023. 

She also reported that District Council staff have been working closely with the DWP and the Home Office to resettle Afghan refugees that have been temporarily housed at the Urban hotel in Grantham by the August deadline.  

General discussion ensued thereafter pertaining to planning, housing provision and infrastructure and neighbourhood planning. 

b)   Lenton Parish Meeting

This item is no longer required.

c)   Defibrillator and First Aid Training

The training has been rescheduled and will now take place on Monday 28 August at 7.30 p.m.  Please contact Councillor Anna Nelson to book your place.  
 
d)   VETS volunteer list

Action:  Clerk to email the Community Heartbeat Trust with an up-to-date list of volunteers. 

e)   Summer newsletter 

Councillor Kenyon proposed £20 exclusive of VAT for the cost of printing the summer newsletter.  The proposal was seconded by Councillor Leigh and passed by resolution of the council. 
 
f)   Village Questionnaire Results – Village Gates  

Councillor Kenyon reported that there was a lot of support for the installation of village gate.  He proposed that the parish council produce designs and obtain quotes in advance of the village walkabout in September to allow further discussion with Rowan Smith. 

Action: Clerk to look at the finances to determine whether this can budgeted for in the current financial year.  Clerk to locate previously obtained designs and quotes from Glasdon and correspondence from Rowan Smith in relation to highways requirements. 

7)   HIGHWAYS (23/041)

a)   No reports of new or outstanding highways defects and other updates.  

Members of the public are asked to report any new or outstanding highways defects directly to either www.lincolnshire.gov.uk/faultreporting or cschighways@lincolnshire.gov.uk or contact customer services by telephone on 01522 782070.

b)   Rosemary Rise waiting restrictions consultation

The Parish Council was consulted, and the opinions of individual councillors were put forward in the form of a report, as the Council were unable to meet to agree a unified response. 

c)   Village Walkabout

The village walkabout will take place on either Friday 22 September or Friday 29 September.  The date is yet to be confirmed. 

8)   PLANNING MATTERS (23/042)

a)   New Planning Matters: 

i)   

b)   Decisions pending or received:

i)   

9)   FINANCE (23/043)   

a)   Members noted the current bank balances as of 11 July 2023.

b)   Members noted the income received between 1 June and 11 July 2023. 

c)   Members noted the expenditure to be paid in line with the approved list of Regular payments between 1 June and 11 July 2023, or for approval.  

d)   Members noted the record of reserves as of 11 July 2023.   

e)   Members resolved to approve the monthly income and expenditure accounts for June to mid-July 2023. 

f)   Quarter 1 budget review 

In terms of income, the Parish Council has received 11% more than budgeted and this is primarily due to receipt of the community cleaning grant.  This is not included in the budget as it is not guaranteed from year to year.

In terms of expenditure, the Parish Council appears to be over budget for this time of year but in November 2022, members agreed to draw on reserves to the sum of £1065 due to the additional expenses associated with the King’s coronation.  

The budget heads that are overspent include the Clerk’s wage (+2%) and the costs associated with the defibrillator including the annual maintenance package and the VETS scheme (+ 4%).  The Community Heartbeat Trust increased their fees this year for the first time which hadn’t been anticipated.  The CHT were also required to register for VAT, which inflated the cost.  The Parish Council can however, reclaim the VAT at the end of the financial year. All other budget heads are within budget and as expected.  

10)    CORRESPONDENCE (23/044)

a)   Email from LCC Waste Officers dated 27 June 2023, provision of litter picking kits.

Councillor Kenyon has arranged for the free kits to be delivered.   

b)   Email from SKDC dated 6 July 2023, ‘SK Community Awards 2023’.  

c)   Email from SKDC dated 8 June 2023, SKDC Local Development Scheme 2023-2024)

Councillor Kenyon reported that this a refresh of the local plan.  There will be a consultation towards the end of the year but there is unlikely to be anything that will affect Ingoldsby.  

11)   DATE AND TIME OF NEXT MEETING (23/045)

Wednesday 20 September 2023, Village Hall, Main Street, Ingoldsby at 8pm. 

12)   CLOSED SESSION (23/046)

Not required.  

The Chair closed the meeting at 9.05 p.m.