April 2019 Agenda
Dear Councillor
You are summoned to attend the meeting of INGOLDSBY PARISH COUNCIL to be held in the Village Hall, Ingoldsby, on Wednesday 10 April 2019 at 8.15pm for the purpose of considering and resolving upon the business to be transacted at the meeting as set out hereunder.
The meeting will be preceded by a public forum, when members of the public may ask questions or make short statements to the Council, which commences at 8.00pm.
Clerk to the Council
Date: 4 April 2019
1. WELCOME REMARKS BY THE CHAIRMAN.
2. APOLOGIES
a) Apologies for absence and reasons given.
3. DECLARATIONS OF PECUNIARY INTEREST & DISPENSATIONS
a) To receive reports on members’ disclosable pecuniary interests in relation to the agenda and any dispensations in accordance with the Localism Act 2011.
4. SIGNING OF THE MINUTES
a) To resolve to accept the Clerk’s notes of the Parish Council meeting held on 6 February 2019 as a true and accurate record of that meeting.
5. GENERAL MATTERS
a) Parish Council election.
b) Community Improvements.
c) Funding (Parish Update, March 2019).
d) British Red Cross First Aid Training, 30 April 2019 at 7pm in the Village Hall, Ingoldsby (S137).
e) Litter pick, 27 April 2019.
f) Community Speed Watch Scheme.
g) Dog waste bin further to email from parishioner dated 6 January 2019.
h) Caravan, Main Street.
i) Centrebus Route 26.
j) Askey/Ascoughy Lane.
6. HIGHWAYS
a) To receive any reports of new or outstanding highways defects and other updates if available. New faults to be reported at www.lincolnshire.gov.uk/faultreporting or email cschighways@lincolnshire.gov.uk or contact customer services by telephone on 01522 782070.
7. PLANNING MATTERS
a) New Planning Matters:
b) Decisions received or awaited:
i) Dr B Zari, Hormead, Main Street ,Ingoldsby, LINCOLNSHIRE, NG33 4HA. Removal of plastic cladding and single red-brick skin to external walls. Please note that the Parish Council were not consulted.
ii) Mrs P Littleworth, The Barns, Irnham, Ingoldsby. Planning Appeal. Deadline for comments 25 April 2019.
8. FINANCE
a) Budget Review for 2018/2019 Financial Year and re-analysis of budget for 2019/2020.
In terms of income for the year end 2018-2019, the Parish Council received more income than budgeted. Actual was £6259.73 against the budgeted amount of £5083.28, an additional £1176.45 and for the most part this is thanks to the Community Cleaning Grant received annually from South Kesteven District Council.
In terms of expenditure, the Parish Council spent £4390.50 against the budgeted amount of £4739.83, £349.33 less than budgeted.
The only areas where the Parish Council was over budget are Clerk’s Salary by 16%, village hall by 3%, payroll services by 6% and grass cutting by 6%. The BT budget heading appears to be over budget by 25% but this does not take into account the refund yet to be received from South Kesteven District Council. In total the Parish Council on spent 93% of the budgeted expenditure.
b) Members to resolve to approve the list of regular payments in line with the 2019/2020 budget.
LIST OF REGULAR PAYMENTS
This list of regular payments is approved by Financial Regulations if it necessary to make the payment to avoid a charge to interest under the Late Payment of Commercial Debts (Interest) Act 1998 and the due date for the payment is before the next scheduled meeting of the Council, where the Clerk and RFO certify that there is no dispute or other reason to delay the payment, provided that a list of all such payments shall be submitted to the next appropriate meeting of the council.
1. Clerk’s monthly salary of 8 hours multiplied by the Clerk’s hourly wage. Overtime and annual leave will need to be approved at the next meeting of the Parish Council. Clerk to receive annually agreed payment of £100 for use of own computer, printing equipment and anti-virus software.
2. Payments to Autela Payroll Services Limited for services rendered not exceeding the budgeted amount of £160.00.
3. Payments to the Village Hall for hall hire not exceeding the budgeted amount of £105.00.
4. Annual subscriptions to LALC and the ICO not exceeding the budgeted amount of £200.00.
5. Insurance not exceeding the budgeted amount of £330.00.
6. The internal audit fee not exceeding £60.00.
7. Payments for gardening services to St. Bartholomew’s churchyard not exceeding the budgeted amount of £450.00. Additional payments above the budgeted amount must be applied for in the form of a Section 137 grant.
8. Payments to the Community Heartbeat Trust for the defibrillator annual maintenance package and other related annual services not exceeding the budgeted amount of £226.00.
9. Payments to the PCC for the annual renewal of the green bin service to be paid by direct debit annual for an amount not exceeding £48.00.
10. Payments to BT for the community wireless scheme to be paid by direct debit for the amount billed.
11. Payments for office equipment and stationery not exceeding the budgeted amount of £250.00.
12. Payments to the Royal British Legion in the form of a Section 137 grant not exceeding the budgeted amount of £70.00.
c) To note the following income received between 29 January and 31 March 2019.
February Interest 1.09
March Interest 0.98
TOTAL 2.07
d) To note the following expenditure paid in line with the approved list of regular payments between 29 January and 31 March 2019.
BT (January) 74.76
BT (February) 74.76
BT (March) 74.76
Clerk’s Salary (February) 226.08
Clerk’s Salary (March) 100.48
Autela (Quarter 4) 47.00
TOTAL 597.84
e) To note the year end bank balances as at 31 March 2019.
Current Account (as per bank balance) 1482.45
Uncleared payments (121.76)
Uncleared income Nil
Actual Year End Figure 1360.69
Savings Account Year End Figure 6411.10
TOTAL 7771.79
Cashbook total as at 31 March 2019 7771.79
Bank reconciliation spreadsheet total as at 31 March 2019 7771.79
f) To resolve to approve the end of year account. Cashbook to be signed and dated by the RFO/Clerk
and Chairman.
g) To discuss the annual transfer of the sum of the current account to the savings account.
h) Insurance and Asset Register (Risk Assessment).
i) To note the current bank balances as at 4 April 2019.
Current Account as at 4 April 2019 1360.69
Savings Account as at 4 April 2019 6411.10
TOTAL 7771.79
j) To note the following expenditure to be paid in line with the approved list of regular payments or for Approval since 1 April 2019.
ICO Annual Subscription 35.00
LALC Annual Subscription 81.98
Clerk’s Salary, April 100.48
BT April Invoice 74.76
Clerk’s Computer Fee 100.00
Land Registry Fee 6.00
TOTAL 398.22
k) Analysis of the monthly income and expenditure account for April 2019.
l) Review of system of Internal Audit.
m) External Audit, PKF Littlejohn.
n) VAT reclaim.
9. CORRESPONDENCE
a) Email from LALC/NALC dated 3 March, Recommendations from the review by the Committee on Standards in Public Life in relation to Intimidation in Public Life and the publication of candidates’ addresses.
b) LALC Newsletter 168 dated 19 March 2019, Section 137.
c) Email from Lincolnshire County Council dated 1 April 2019, Updated Street Lighting Policy.
d) Email from Lincolnshire County Council dated 21 February 2019, Traffic Regulation Orders.
e) Email from Councillor Richard Davies, Executive Councillor for Highways dates 21 February 2019, Reporting Highways Issues.
10. DATE AND TIME OF NEXT MEETING
a) To confirm the date and time of the next meetings: The Annual Parish Meeting and the Annual Parish Council Meeting.
11. CLOSED SESSION
Parishioners requiring a more detailed version of the agenda or explanation as to content are asked to contact the Clerk in the first instance by email. Contact details are listed above.