2024 Parish Council Minutes of Meetings

MEETING OF INGOLDSBY PARISH COUNCIL 

Minutes of the Ingoldsby Parish Council Meeting held on Wednesday 13 March 2024 at 8 pm in the Village Hall, Main Street, Ingoldsby

Public Forum:  

There were three parishioners in attendance to discuss the planning application to develop the agricultural building at School House Farm on Lenton Road into two larger dwellinghouses, planning reference S24/0325. 

They were alarmed that a notification certificate had not been posted outside the property to give the neighbours ample notice to express their concerns.  Councillor Kenyon expressed that this is best practice. The parishioners expressed a range of concerns from the boundaries, fencing, driveway, the footprint, parking, and wildlife.  Councillor Kenyon with his vast expertise in this field, responded to those queries and advised the parishioners about material planning considerations.  Councillor Kenyon explained permitted development; certain development is permitted without planning consent. 

1)   WELCOME REMARKS BY THE CHAIR (23/088)

The Chair, Councillor Eldred, welcomed members to the meeting.  

2)   PRESENT (23/089)

Councillor Eldred, Chair
Councillor Kenyon, Vice Chair
Councillor Leigh

3)   APOLOGIES (23/090)

Councillor Nelson and Councillor Lenton submitted their apologies. The reasons for their absence were noted and accepted. 

4)   DECLARATIONS OF PECUNIARY INTEREST & DISPENSATIONS (23/091)

No reports of pecuniary interests of applications for dispensations in relation to the agenda.  Councillor Eldred reported her interests in relation to the Village Hall Committee.  Councillor Kenyon declared his interests in relation to agenda item 8. a, the Lawful Development Certificate in relation to Eastgate, Ingoldsby. 

5)   SIGNING OF THE MINUTES (23/092)

Members resolved to accept the Clerk’s notes of the Parish Council meeting held on Wednesday 31 January 2024 as a true and accurate record of that meeting.  The minutes were duly signed and dated.

6)   GENERAL MATTERS (23/093)

a)   District Council

Apologies were submitted by District Councillor Trotter. 
 
b)   Public Participation at Parish Council meetings

The Chair asked parishioners who attend the Parish Council meetings to reserve their comments to the public forum to avoid interruption of the meeting proper.   The Clerk added that at the discretion of the Chair, parishioners may speak during the meeting proper but must indicate that they wish to do so by raising a hand or other means, and to wait their turn to speak as directed by the Chair. 

c)   Annual Policy Review

Members resolved to approve the re-adoption of the current policies in place with a full review from April 2024. 

d)   Cemetery Entrance Maintenance 

Councillor Kenyon has calculated that seven 850kg bags of gravel are required to fill the area in the lay by and surrounding area at the cemetery entrance at a cost of more than £700.00.  The PCC have indicated that they do not have any available funding for the project.  The Clerk confirmed that there is currently £3755.72 in for community improvements.   Councillor Leigh proposed that the Parish Council fund the project up to a cost of £720.00 on the condition that it is understood that this is a one-off payment with future maintenance to by funding by the PCC.  The proposal was seconded by the Chair and passed by resolution of the council.  The Clerk asked for the provision a VAT receipt. 

e)   Spring Litter Pick, 6 April 2024

The Chair reported that the Spring litter pick will take place on Saturday 6 April 2024, meeting at the village hall at 9.30 am.  A high visibility jacket and litter picking equipment will be provided but volunteers are asked to bring their own gloves.  Refreshments will be served afterwards. 

Action:  Clerk to add this to the community Facebook page. 

f)   PCC and PFA Annual Budget and Section 137 (deferred item)

Item to be deferred until there is a full meeting of the Parish Council. 

g)   VETS Emergency Telephone Line Test Procedure

Item to be deferred until July 2024. 

7)   HIGHWAYS (23/094)

Members of the public are encouraged to report any new faults at www.lincolnshire.gov.uk/faultreporting or email cschighways@lincolnshire.gov.uk or contact customer services by telephone on 01522 782070.

Councillor Kenyon will submit a report of a pothole near to the school on Main Street and a street light outage outside Wychwood. 

8)   PLANNING (23/095)

a)   New Planning Matters

b)   Decisions received or pending

None. 

c)   Planning enforcement issues

Councillor Kenyon has sent an email agreed by the Parish Council, to Matthew Johnstone, Senior Planning Enforcement Officer at SKDC dated 10 March 2024 in relation to the on-going planning enforcement issues at the Old Rectory which remain unresolved.  This email has not yet been acknowledged by the Planning Enforcement Officer. 

9)   FINANCE (23/096)   

a)   Members noted the current bank balances as of 6 March 2024

b)   Members the income received between 24 January 2024 and 6 March 2024

c)   Members noted the expenditure to be paid in line with the approved list of Regular payments between 24 January 2024 and 6 March, or for approval

d)   Record of reserves dated 6 March 2024

e)   Members resolved to approve the monthly income and expenditure accounts for February 2024.
 
10)   CORRESPONDENCE (23/097)

Members noted the following correspondence:

a)   Email from SKDC dated 28 February 2024, Planning Policy Consultations – Local Plan Review – Regulation 18 Draft Local Plan Consultation (Thursday 29 February to Thursday 25 April 2024)

Councillor Kenyon explained that SKDC are doing a review of the Local Plan which is a statutory requirement.  This does not affect Ingoldsby as we do not have the infrastructure for development.  

11)   DATE AND TIME OF NEXT MEETING (23/098)

Wednesday 24 April 2024 at 8pm in the  Village Hall, Main Street, Ingoldsby.  This meeting will primarily be to agree year end finances 23/24 for audit. 

The Chair closed the meeting at 9.05 pm.