2024 Parish Council Minutes of Meetings

MEETING OF INGOLDSBY PARISH COUNCIL 

Minutes of the Ingoldsby Parish Council Meeting held on Wednesday 11 September 2024 at 7.45 pm in the Village Hall, Main Street, Ingoldsby
  
Public Forum:  There were no members of the public present. 

1)    WELCOME REMARKS BY THE CHAIR (24/037) 
The Chair, Councillor Eldred welcomed Members to the meeting.  

2)    PRESENT (24/038)
Councillor Eldred, Chair
Councillor Kenyon, Vice-Chair
Councillor Leigh
Councillor Nelson

3)    APOLOGIES (24/039)
Apologies received from Councillor Lenton.  The reasons for her absence were noted and accepted.  

4)    DECLARATIONS OF PECUNIARY INTEREST & DISPENSATIONS (24/040)
No reports of pecuniary interests of applications for dispensations in relation to the agenda.  Councillor Eldred reported her interests in relation to the Village Hall Committee.  Councillor Nelson reported her interests in relation to the Playing Field Committee, PTA and PTFA.

5)    SIGNING OF THE MINUTES (24/041)
a)    Members resolved to accept the Clerk’s notes of the Annual Parish Council Meeting on Wednesday 15 May 2024.
b)    Members resolved to accept the Clerk’s notes of the Parish Council Meeting on 24 July 2024.

6)    GENERAL MATTERS (24/042)
a)    District Council
Members agreed to defer this item pending the arrival of District Councillor Trotter. 

b)    Litter Pick
The Chair confirmed that the next village litter pick will take place on Saturday 12 October 2024 meeting at the village hall at 9.30AM.  Members agreed to advertise the village litter pick and other village news in the Autumn newsletter.  Councillor Kenyon proposed expenditure up to £30 for printing of the newsletter.  The proposal was seconded by Councillor Nelson and passed by resolution of the council.

c)    Village Walkabout
Members discussed items for discussion at the village walkabout on Thursday 26 September 2024 9.30AM.  

•    Reinstatement of margins following the Anglian Water pipework.
•    Resurfacing of the pavement to the school and throughout the village, as raised by LCC during the walkabout in 2023.
•    Drainage (especially the ongoing issue at Cedar Bungalow)
•    Pothole (Sterling/Rosemary Rise) 
•    Scotland Lane (Caution horses signage, road surface)
•    Public EV charging point 
•    Heave on the pavement outside Ingoldsby Farmhouse (as raised with LCC at the village walkabout in 2023).

Members appreciate that a number of actions have been completed including.
•    Depression in the pavement by Ingoldsby Farmhouse
•    Resurfacing at the junction of Chapel Lane. 

d)    Quarterly Update, SKDC Policing
Members noted receipt of the quarterly publication for South Kesteven Neighbourhood Policing. 

e)    Archer Survey
The Clerk reported that Lincolnshire Road Safety Partnership placed an Archer survey on Lenton Road near to the school on 23 July 2024 for a full seven-day period. Analysis of the data showed that the average speed of vehicles was 27.2 mph in a 30-mph limit.  The speed data did show evidence that some vehicles were exceeding the speed limit at a speed that would make drivers liable to prosecution by the Police.  There have been no recorded collisions involving personal injury for the last three years up to 30 June 2024 in the area and as a result the criteria for the placement of a fixed or mobile speed camera is not met.  Members agreed that the survey would have been better out with the Summer holidays.

f)    VETS Emergency Telephone Line Test
The Clerk has circulated dates to current four volunteers and proposed five dates during the week commencing Monday 23 September 2024.  

g)    Refresher Defibrillator Training Sessions
Friday 15 November 2024 at 6PM and Saturday 16 November 2024 at 9.30AM.  The Saturday session will only be held if there is enough interest.  Enquiries to be directed to Councillor Nelson. 

h)    Community Resilience Plan
The Clerk informed council members that she had attended a meeting at South Kesteven District Council on Monday 9 September to receive a briefing from Phil Swinton SKDC and Mark Garthwaite, the Emergency Planning and Business Continuity Officer in relation to the creation of a Community Resilience Plan.  The Community Resilience Plan is a communication strategy to mobilise the LRF (Lincolnshire Resilience Forum). 
 
The current risks to Lincolnshire were discussed including coastal and river and surface water flooding, emerging infectious diseases and pandemic, cyber and malicious attacks, loss of gas and/or electricity and extreme weather conditions.  Without a community resilience plan, the assistance of the LRF is not available.  

There were several other local parishes present at the meeting and there was discussion about the potential for parishes to work together on the project.  It is recommended that there is a minimum of three named people to create and manage a community resilience plan.  
A template is provided by the LRF for the draft plan which should then be sent to the LRF for approval. 

Members discussed the creation of a community resilience plan with other parishes in the area including Boothby Pagnall, Irnham, Lenton and Bitchfield.  

Action: The Clerk will make enquiries with LALC to get a full list of parish councils and meetings in our locality to ensure coverage of the area. 
 
7)    HIGHWAYS (24/031)
Members of the public are encouraged to report any new faults at www.lincolnshire.gov.uk/faultreporting or email cschighways@lincolnshire.gov.uk or contact customer services by telephone on 01522 782070.

8)    PLANNING MATTERS (24/043)
a)    New Planning Matters
None.

b)    Decisions received or pending
None.

9)    FINANCE (24/044)
a)    Members noted the current bank balances as of 5 September 2024
Current Account        4,758.28
Savings Account    7,821.32
TOTAL    12,579.60

b)    Members noted the income received between 18 July and 5 September
Interest, August 2024    12.87
TOTAL    12.87

c)    Members noted the expenditure to be paid in line with the approved list of Regular payments between 18 July and 5 September 2024, or for approval

 
d)    Members noted the record of reserves dated 5 September 2024. 

e)    Members unanimously resolved to approve the monthly income and expenditure accounts for July-September 2024. 

f)    Quarter 1 & 2 risk assessments
The chair confirmed that the risk assessments have been carried out and the Clerk confirmed receipt of the documentation. 

    g)    PAYE
The Clerk has received confirmation that the -£5 on the monthly payroll is a refund due to a change of circumstance. 
h)     Quarter 2 budget review
The Clerk reported that at the end of the second quarter, the Parish Council has received 93% of the expected annual income; the current account is sitting at £4758.28.
In terms of expenditure, the budget sits at 5% below expectations for this time of year.  
Payroll Services is over budget for this time of year by 6%.  The Clerk will continue to monitor this budget head and report back at the end of the third quarter. 
The community improvements budget head, which is funded by the Community Cleaning Grant is over budget for this time of year but is of little concern as there are earmarked reserves for community improvement projects if required and no further anticipated spending identified. 

10)    CORRESPONDENCE (24/045)
        
a)    Members noted the email from LCC in relation to the Lincolnshire Minerals and Waste Local Plan: Preferred approach consultation dated 30 July 2024.  
Comments:  None. 

Councillor Trotter arrived at the meeting at 8.10pm.  

Councillor Trotter reported that the Westgate building works are still on-going due to delays in the supply of building materials.  SKDC hoping to host an event at the beginning of October. SK Community Awards close on 20 September 2024.   

Councillor Trotter discussed the Local Plan review.  The Labour government have set new targets for building homes.  They are currently consulting with planning authorities with a view to amending the National Planning Policy Framework.  The targets for the planning authority at SKDC have risen from 690 to 921 units, this is a 20% increase.   There would need to be further consultation as the current review and consultation does not cover the additional 231 units. 

Councillor Trotter also reported that there 12,500 people living in Lincolnshire with dementia and Lincolnshire Police are offering wristbands for people with dementia.  Sarah is going to try to obtain further information about the scheme.

b)    Members noted the email from SKDC dated 2 September 2024, Proposed Council Tax Support Scheme 2025/26.  SKDC has put forward a ‘no change’ scheme for 2025/26 for public consultation.  

11)    DATE AND TIME OF NEXT MEETING (24/046)
Wednesday 16 October at 7.30pm 
Wednesday 20 November at 7.30pm (Budget consultation meeting)
Wednesday 4 December at 7.30pm (Budget and precept setting meeting)

(Please note the new start time of 7.30pm)

12)    CLOSED SESSION (24/047)
    Item not required. 

The Chair closed the meeting at 8.30pm.