2023 Parish Council Meeting Agendas

INGOLDSBY PARISH COUNCIL MEETING

Dear Councillor

You are summoned to attend the Ingoldsby Parish Council meeting to be held on Wednesday 17 May 2023 at 8.15pm for the purpose of considering and resolving upon the business to be transacted at the meeting as set out hereunder.   

The meeting will be preceded by a public forum, when members of the public may ask questions or make short statements to the Council, which commences at 8.00pm.  Parishioners who are unable to attend the meeting are welcome to submit any comments or questions to the Clerk at ingoldsbypcclerk@hotmail.co.uk.  

Clerk to the Council
Date: 10 May 2023

1)   ELECTION OF CHAIR AND DECLARATION OF ACCEPTANCE OF OFFICE 

2)   ELECTION OF VICE-CHAIR AND DECLARATION OF ACCEPTANCE OF OFFICE 

3)   WELCOME REMARKS BY THE CHAIR 

i)   Councillor Weller

ii)   Councillor Lenton

iii)   Report on the Spring Litter Pick, 25 March

iv)   Village Questionnaire (published)

4)   PRESENT

5)   APOLOGIES

a)   Apologies for absence and reasons given

6)   DECLARATIONS OF PECUNIARY INTEREST & DISPENSATIONS

To receive reports on members’ disclosable pecuniary interests in relation to the agenda and any dispensations in accordance with the Localism Act 2011.

7)   SIGNING OF THE MINUTES

To resolve to accept the Clerk’s notes of the Parish Council Meeting on Wednesday 19 April 2023.

8)   GENERAL MATTERS

a)   County & District Council

b)   Parish Council elections

i)   Notice of uncontested election, Thursday 4 May 2023

ii)   Declaration of Acceptance of Office/DPI Forms (all Councillors)

iii)   Code of Conduct

iv)   Civility of Respect Pledge

c)   Annual Policy Review 

d)   Parish Council Constitution

e)   Coronation 

i)   Summary 

ii)   Community Fund/Section 137 Funding, Village Hall (£176.94)

iii)   Mugs

f)   Training (LALC Training Bulletin – April 2023)

g)   PCC Request for an increase in the annual contribution to grass-cutting

h)   To note the email received from Andy Savage, Senior Countryside Officer, complaint regarding the installation of electric gates on Ingoldsby Public Footpath Number 1

i)   Planters 

j)   Community Heartbeat Trust Price Increase

k)   Councillor’s expenses

7)   HIGHWAYS

a)   To receive any reports of new or outstanding highways defects and other updates.  

Members of the public can report any new faults at www.lincolnshire.gov.uk/faultreporting or email cschighways@lincolnshire.gov.uk or contact customer services by telephone on 01522 782070.

b)   To note the email from Richard Littlewood, Arboricultural Officer, LCC dated 9 May 2023, Turkey Oak Tree canopy reduction. 

8)   PLANNING MATTERS

a)   New Planning Matters: 

i)

ii)

b)   Decisions pending or received:

i)   

9)   FINANCE

a)   To note the current bank balances as of 11 May 2023 (£1000.00 buffer returned to reserves account).

b)   To note the income received between 13 April and 11 May 2023.

c)   To note the expenditure to be paid in line with the approved list of Regular payments between 13 April and 11 May 2023, or for approval. 

d)   Record of reserves as of 11 May 2023.  To resolve to approve the transfer of £134.83 from the current account to the reserves account.  

e)   To resolve to approve the monthly income and expenditure accounts for April and May 2023. 

f)   Insurance Renewal due 1 June 2023 (BHiB, £375.86, Zurich (current providers) £241.00, third quote awaited)

g)   Risk Assessment, Quarter 1

h)   Clerk’s Salary and overtime for approval. 

i)   List of regular payments to be updated with (PFA annual contribution towards maintenance costs)

10)    CORRESPONDENCE

a)   The Rural Bulletin (weekly publication from 28 March to 10 May 2023)

b)   Notification of temporary traffic regulation Order (LCC Highways (dates not specified) dated 9 March 2023.

c)   Email from LCC dated 17 March 2023, CallConnect operating hours

d)   E-news from LALC (fortnightly publication from 20 March 2023 to 1 May 2023).

e)   Email from Anglian Water dated 26 April 2023, New pipelines locally. 

f)   April Town & Parish Council Newsletter.

g)   Election correspondence (all notices have been duly posted to noticeboards/website).

h)   Email from Love Martin Moor Action Group, Anaerobic Digestion Plant dated 28 March 2023. 

i)   Email from LCC dated 14 April 2023, bus service updates in April and May 2023. 

j)   Email from Maisie McMahon, Force Priority Setting meeting (outcomes from Q1/police priority setting document, deadline 1 June 2023).  

11)   DATE AND TIME OF NEXT MEETING 

12)   CLOSED SESSION (if required)
    
Parishioners requiring a more detailed version of the agenda or explanation as to content are asked to contact the Clerk in the first instance by email.  Contact details are listed above.  

CIVILITY & RESPECT PLEDGE

Signing up is a simple process, which requires councils to register and agree to the following statements: 

INGOLDSBY PARISH COUNCIL 

Code of conduct 

Introduction

Pursuant to section 27 of the Localism Act 2011, Ingoldsby Parish Council has adopted this Code of Conduct to promote and maintain high standards of behaviour by its members and co-opted members whenever they conduct the business of the Council, including the business of the office to which they were elected or appointed, or when they claim to act or give the impression of acting as a representative of the Council. 

This Code of Conduct is based on the principles of selflessness, integrity, objectivity, accountability, openness, honesty, and leadership.

Definitions

For the purposes of this Code, a ‘co-opted member’ is a person who is not a member of the Council but who is either a member of any committee or sub-committee of the Council, or a member of, and represents the Council on any joint committee or joint sub-committee of the Council, and who is entitled to vote on any question that falls to be decided at any meeting of that committee or sub-committee. 

For the purposes of this Code, a ‘meeting’ is a meeting of the Council, any of its committees, sub-committees, joint committees or joint sub-committees. 

For the purposes of this Code, and unless otherwise expressed, a reference to a member of the Council includes a co-opted member of the Council.

 
Member obligations

When a member of the Council acts, claims to act or gives the impression of acting as a representative of the Council, he/she has the following obligations.

1.   He/she shall behave in such a way that a reasonable person would regard as respectful.

2.   He/she shall not act in a way which a reasonable person would regard as bullying or intimidatory. 

3.   He/she shall not seek to improperly confer an advantage or disadvantage on any person.

4.   He/she shall use the resources of the Council in accordance with its requirements. 

5.   He/she shall not disclose information which is confidential or where disclosure is prohibited by law.

Registration of interests

6.   Within 28 days of this Code being adopted by the Council, or the member’s election or the co-opted member’s appointment (where that is later), he/she shall register with the Monitoring Officer the interests which fall within the categories set out in Appendices A and B. 

7.   Upon the re-election of a member or the re-appointment of a co-opted member, he/she shall within 28 days re-register with the Monitoring Officer any interests in Appendices A and B. 

8.   A member shall register with the Monitoring Officer any change to interests or new interests in Appendices A and B within 28 days of becoming aware of it.

9.   A member need only declare the existence but not the details of any interest which the Monitoring Officer agrees is a ‘sensitive interest’.  A sensitive interest is one which, if disclosed on a public register, could lead the member or a person connected with the member to be subject to violence or intimidation.

Declaration of interests at meetings

10.   Where a matter arises at a meeting which relates to an interest in Appendix A the member shall not participate in a discussion or vote on the matter. He/she only has to declare what his/her interest is if it is not already entered in the member’s register of interests or if he/she has not notified the Monitoring Officer of it.

11.   Where a matter arises at a meeting which relates to an interest in Appendix A which is a sensitive interest, the member shall not participate in a discussion or vote on the matter. If it is a sensitive interest which has not already been disclosed to the Monitoring Officer, the member shall disclose he/she has an interest but not the nature of it. 

12.   Where a matter arises at a meeting which relates to an interest in Appendix B, the member shall not vote on the matter.  He/she may speak on the matter only if members of the public are also allowed to speak at the meeting. 

13.   A member only has to declare his/her interest in Appendix B if it is not already entered in his/her register of interests or he/she has not notified the Monitoring Officer of it or if he/she speaks on the matter. If he/she holds an interest in Appendix B which is a sensitive interest not already disclosed to the Monitoring Officer, he/she shall declare the interest but not the nature of the interest.

14.   Where a matter arises at a meeting which relates to a financial interest of a friend, relative or close associate (other than an interest in Appendix A), the member shall disclose the nature of the interest and not vote on the matter. He/she may speak on the matter only if members of the public are also allowed to speak at the meeting.  If it is a ‘sensitive interest’ the member shall declare the interest but not the nature of the interest.

Dispensations

15.   On a written request made to the Council’s proper officer, the Council may grant a member a dispensation to participate in a discussion and vote on a matter at a meeting even if he/she has an interest in Appendices A and B if the Council believes that the number of members otherwise prohibited from taking part in the meeting would impede the transaction of the business; or it is in the interests of the inhabitants in the Council’s area to allow the member to take part or it is otherwise appropriate to grant a dispensation. 

Appendix A 

Interests described in the table below.

*’director’ includes a member of the committee of management of an industrial and provident society.
*’securities’ means shares, debentures, debenture stock, loan stock, bonds, units of a collective investment scheme within the meaning of the Financial Services and Markets Act 2000 and other securities of any description, other than money deposited with a building society.
 

Appendix B 

An interest which relates to or is likely to affect:

(i)   any body of which the member is in a position of general control or management and to which he/she is appointed or nominated by the Council;

(ii)   any body—

(a)   exercising functions of a public nature;

(b)   directed to charitable purposes; or

(c)   one of whose principal purposes includes the influence of public opinion or policy (including any political party or trade union) 

of which the member of the Council is a member or in a position of general control or management;

(iii)   any gifts or hospitality worth more than an estimated value of £50 which the member has received by virtue of his or her office.